Certifying copies of documents

FAQ for Certifying Copies of Documents

What is a certified copy?

A certified copy is a photocopy of a document that has been verified as a true and accurate copy of the original document by an authorized person, such as a commissioner of oaths or a notary public.

Who can certify copies of documents?

According to South African law, a commissioner of oaths or a notary public can certify copies of documents. Some attorneys and advocates are also authorized to certify copies of documents.

What documents can be certified?

Any document that is an original and is not prohibited by law can be certified. Examples of documents that can be certified include identity documents, passports, academic certificates, and bank statements.

Do I need to bring the original document when I want a copy certified?

Yes, you must bring the original document with you when you want a copy certified. The authorized person needs to compare the copy to the original to ensure that it is a true and accurate copy.

How much does it cost to certify a copy of a document?

The cost of certifying a copy of a document varies depending on the authorized person you choose. You can contact the authorized person or their office to find out their fee for this service.

Can a certified copy be used in place of an original document?

In most cases, yes. A certified copy is considered a legally valid copy of the original document. However, there may be certain situations where an original document is required, such as when applying for a passport or visa. It is always best to check with the relevant authority to confirm their requirements.

How long does it take to certify a copy of a document?

The time it takes to certify a copy of a document varies depending on the authorized person you choose and their availability. You can contact the authorized person or their office to find out how long it will take to certify your copy.

Can I certify a copy of a document myself?

No, you cannot certify a copy of a document yourself. Only authorized persons, such as commissioners of oaths and notary publics, can certify copies of documents.

In South Africa, notaries public are legal professionals who specialize in the authentication and certification of documents, as well as the drafting and execution of certain legal instruments. The governing legislation for notaries public in South Africa is the Notaries Act of 1997. This act regulates the appointment, qualifications, and duties of notaries public. The South African Law Society, which represents attorneys, is responsible for the regulation and oversight of notaries public. To find more information about notary public laws in South Africa and the South African Law Society, you can visit the following links:

1. Notaries Act: https://www.justice.gov.za/legislation/acts/1997-016.pdf
2. South African Law Society: https://www.lssa.org.za/